Characteristics Of A Good Office Secretary: Look At These Qualities Before Hiring An Office Secretary In Singapore
A secretary is more than just an assistant. They are the crucial part of an organisation, and how they handle the work is directly associated with what the office yields. An office secretary is the one that the top office level directly puts its trust on, so it is crucial that he/she be proficient in everything that the office asks from him/her. Secretarial services are must in Singapore, both from the view of office efficiency and the law. So, if you are a company looking for an office secretary in Singapore, here are the things you should consider.
Communication Skills
A good secretary has great communication skills. This doesn’t only mean he/she is kind to the boss or something. A secretary meets the office clients or potential shareholders even before the boss does, and they can recognise them. Also, they can convey any message from the office, back and forth, without any loss of information or mistranslations.
Organisational Structure/ Goals
A good secretary has the idea of what they are supposed to do in the company, and at the same time, they also know what they should be doing for the company. This is the thing you should look for while searching for an office secretary in Singapore. Make sure they know what your company is about, and what you want to achieve, and your ethics. A secretary will only give you excellent services if they can be a part of the company they are working on.
Detailed Information and Organized
Being hired to keep a track on the schedule, a secretary knows what everybody should be doing at the moment. They see the importance of time, and that is the reason they want to match every second according to the routine. That’s why they are always organized, someone that your office management would be proud to have.
Influencing Capability
You might say that it is only the job of the office boss or the head to be influencing. You might be half right, but you will need to know that a good office secretary should be influential. With kind words and the right way of communicating, they make everyone believe in them. Making people willing to work isn’t an easy thing to do, but a good office secretary does it by first setting an example themselves.
Planning
An office secretary is always planning ahead of time. Being a secretary is a challenging job; for keeping records of last-minute flights or big meetings and helping their boss reach there at the scheduled time isn’t something you can say, and do immediately. They know how important stuff like this can be for the office, and they take out some time from their own lives to plan so as to make things go the right way.
Committed
When we say commitment, we are not only saying that a secretary gives their best to the business, but also remains loyal to their heart. We have seen how much sacrifice a good office secretary makes, and we also know how committed one should be to become a secretary. The office asks a lot from them, and they should be fulfilling everything bit of it. There is no time for being bored, so an office secretary can only be successful if they love what they are doing.
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